Administrative Coordinator
4.
0 Woodstock, VT Woodstock, VT Full-time Full-time From $23 an hour From $23 an hour 6 days ago 6 days ago 6 days ago
Summary:
The Administrative Coordinator for the Municipal Manager and Planning & Zoning Office plays a pivotal role in facilitating efficient operations and communication within the departments.
This position serves as a central point of contact for residents, manages administrative tasks, and supports the smooth functioning of board meetings, permit processing, and correspondence dissemination.
Supervision Received:
Works under the general supervision of the Municipal Manager.
Key
Responsibilities:
Accurately record minutes for board meetings, ensuring all discussions, decisions, and actions are documented.
Act as the primary point of contact for residents seeking information or assistance related to municipal matters, permits, and zoning regulations.
Respond promptly and courteously to inquiries via phone, email, and in-person interactions, providing accurate information and directing queries to the appropriate department when necessary.
Maintain a professional and helpful demeanor when dealing with residents' concerns or complaints, ensuring a positive customer service experience.
Receive and review permit applications and assign permits to the appropriate department for processing.
Draft and send out official correspondence, notices, and announcements related to meetings, permits, zoning changes, and other relevant matters.
Provide administrative assistance to department staff as needed, including filing, copying, scanning, and data entry.
Assist in the preparation of reports, presentations, and other materials for departmental use or public dissemination.
Collaborate with other administrative personnel within the Town of Woodstock to streamline processes and improve overall efficiency.
Qualifications:
High school diploma or equivalent; additional education or training in office administration or related field preferred.
Excellent written and verbal communication skills, including the ability to compose professional correspondence and record accurate meeting minutes.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
Attention to detail and a commitment to maintaining confidentiality and discretion when handling sensitive information.
Ability to work independently with minimal supervision while also contributing effectively to a collaborative team environment.
Previous experience in an administrative role, preferably in a municipal or government setting.
Familiarity with local government operations, zoning regulations, and permit processes is desirable but not required.
Work Environment & Schedule:
This is a desk job, working in a shared office.
This is a full-time position.
Monday through Friday 8:
00 am to 4:
30 pm.
This is a full-time position with a start date of July 1, 2024.
There is an opportunity for part-time work prior to the full-time start date if desired.
Job Type:
Full-time Pay:
From $23.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No nights Ability to Relocate:
Woodstock, VT 05091:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Woodstock, VT Woodstock, VT Full-time Full-time From $23 an hour From $23 an hour 6 days ago 6 days ago 6 days ago
Summary:
The Administrative Coordinator for the Municipal Manager and Planning & Zoning Office plays a pivotal role in facilitating efficient operations and communication within the departments.
This position serves as a central point of contact for residents, manages administrative tasks, and supports the smooth functioning of board meetings, permit processing, and correspondence dissemination.
Supervision Received:
Works under the general supervision of the Municipal Manager.
Key
Responsibilities:
Accurately record minutes for board meetings, ensuring all discussions, decisions, and actions are documented.
Act as the primary point of contact for residents seeking information or assistance related to municipal matters, permits, and zoning regulations.
Respond promptly and courteously to inquiries via phone, email, and in-person interactions, providing accurate information and directing queries to the appropriate department when necessary.
Maintain a professional and helpful demeanor when dealing with residents' concerns or complaints, ensuring a positive customer service experience.
Receive and review permit applications and assign permits to the appropriate department for processing.
Draft and send out official correspondence, notices, and announcements related to meetings, permits, zoning changes, and other relevant matters.
Provide administrative assistance to department staff as needed, including filing, copying, scanning, and data entry.
Assist in the preparation of reports, presentations, and other materials for departmental use or public dissemination.
Collaborate with other administrative personnel within the Town of Woodstock to streamline processes and improve overall efficiency.
Qualifications:
High school diploma or equivalent; additional education or training in office administration or related field preferred.
Excellent written and verbal communication skills, including the ability to compose professional correspondence and record accurate meeting minutes.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
Attention to detail and a commitment to maintaining confidentiality and discretion when handling sensitive information.
Ability to work independently with minimal supervision while also contributing effectively to a collaborative team environment.
Previous experience in an administrative role, preferably in a municipal or government setting.
Familiarity with local government operations, zoning regulations, and permit processes is desirable but not required.
Work Environment & Schedule:
This is a desk job, working in a shared office.
This is a full-time position.
Monday through Friday 8:
00 am to 4:
30 pm.
This is a full-time position with a start date of July 1, 2024.
There is an opportunity for part-time work prior to the full-time start date if desired.
Job Type:
Full-time Pay:
From $23.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Day shift Monday to Friday No nights Ability to Relocate:
Woodstock, VT 05091:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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